Google Docs Speech to Text / Voice Typing and Easy Proofreading Tutorial: FREE Transcription Tools

Jennifer Marie
18 Jun 202016:22

TLDR在这个教程中，Jennifer Marie VO 展示了如何使用 Google Docs 的语音转文字功能来提高转录效率。她首先介绍了 Google Docs 的免费使用方式，然后详细演示了如何设置麦克风、使用语音输入功能，并强调了在 Chrome 浏览器中使用的重要性。Jennifer 还比较了慢速和快速说话对转录准确性的影响，并推荐了 Language Tool 插件来提高拼写和语法检查的效果。最后，她提供了一个三步转录流程，并演示了该功能也支持其他语言，如西班牙语。

Takeaways

  • 😀 Google Docs offers a free voice-to-text feature that can be used to transcribe speech into text, which is helpful for transcriptionists.
  • 🔍 To access this feature, one must use Google Chrome and be logged into a Gmail account to use Google Docs.
  • 🎤 A good quality external microphone is recommended for better voice recognition.
  • 👂 It's important to select the correct microphone and test it to ensure it's working properly before starting voice typing.
  • 🗣️ Google Docs allows you to choose the language for voice typing, which is beneficial for transcriptions in different languages.
  • 💬 Speaking at a moderate pace can improve the accuracy of the voice-to-text transcription.
  • ✍️ After transcription, it's necessary to manually add punctuation like commas and periods that the voice typing might miss.
  • 🔧 Google Docs has a built-in spelling and grammar checker that can help correct errors after voice typing.
  • 📚 The Language Tool plugin can be downloaded for free from the Chrome Web Store to enhance the spelling and grammar checking capabilities of Google Docs.
  • 🌐 Google Docs' voice typing feature works with multiple languages, making it versatile for users who transcribe content in different languages.
  • 🚀 For those with slower typing speeds, using voice typing can save time and increase transcription efficiency.

Q & A

  • What is the main topic of the video tutorial?

    -The main topic of the video tutorial is how to use Google Docs' speech to text feature to facilitate transcription work and save time, especially for those who type slowly or prefer voice typing.

  • Which browser is recommended to use Google Docs' voice typing feature?

    -The Google Chrome browser is recommended for using Google Docs' voice typing feature, as it may not be available on other browsers like Firefox.

  • How can one ensure they have selected the correct microphone for voice typing in Google Docs?

    -To ensure the correct microphone is selected, one should go to their computer's sound settings, find the input section, and choose the desired microphone from the list of available devices. Testing the microphone to check its functionality is also advised.

  • What is the benefit of using an external microphone for voice typing?

    -Using an external microphone can improve the quality of voice typing by providing clearer audio input, which can lead to more accurate transcriptions and reduce the need for corrections.

  • How can one add punctuation and new lines while using voice typing in Google Docs?

    -While using voice typing, one can say commands like 'new line' to create a new paragraph, 'period' to add a full stop, or 'comma' to insert a comma.

  • What is the recommended speaking pace for voice typing to minimize errors?

    -It is recommended to speak at a slower pace than normal to help the voice to text feature understand and transcribe speech more accurately, reducing the number of errors that need to be corrected later.

  • How does Google Docs assist with grammar and spelling corrections?

    -Google Docs has a built-in spelling and grammar checker that underlines potential errors and provides suggestions for corrections. Users can right-click on the underlined words to see options and choose the appropriate correction.

  • What additional tool is suggested to enhance the spelling and grammar checking process in Google Docs?

    -The LanguageTool plugin is suggested as an additional tool to enhance spelling and grammar checking. It is a free extension available for Chrome and can be added to Google Docs for more accurate corrections.

  • Is the voice typing feature in Google Docs limited to English?

    -No, the voice typing feature in Google Docs supports multiple languages. The video tutorial demonstrates its use in Spanish, showing that it can transcribe speech and even add appropriate accents.

  • What is the final step in the transcription process using Google Docs' voice typing and LanguageTool plugin?

    -The final step is to manually review the transcribed text for any missed errors or punctuation, make necessary corrections, highlight the text, copy it, and then paste it into the desired transcription platform or document.

  • Who is the target audience for this tutorial?

    -The target audience for this tutorial includes transcriptionists, individuals who type slowly, those who prefer voice typing, and people who may struggle with spelling in English or other languages.

Outlines

00:00

😀 Introduction to Online Money Making and Google Docs for Transcription

Jennifer Marie VO introduces her channel, which focuses on teaching online money-making methods, reviewing platforms, and providing tools to speed up the process. She emphasizes the importance of transcription and how Google Docs can be utilized to make it easier, especially with its voice-to-text feature. She guides viewers on how to set up Google Docs with a Gmail account and Chrome browser, and how to select the appropriate microphone for transcription.

05:03

🎤 Utilizing Google Docs' Voice Typing Feature for Transcription

The paragraph demonstrates how to use Google Docs' voice typing feature for transcription purposes. Jennifer explains the process of correcting potential errors that the voice-to-text feature might make, emphasizing the need for careful review. She also discusses the importance of speaking at a moderate pace for better accuracy and provides a comparison between transcribing at a slow pace versus a quick pace. Additionally, she shows how to use punctuation commands within the voice typing feature.

10:06

🖋️ Proofreading and Editing with Google Docs and Language Tool

Jennifer highlights the limitations of Google Docs' built-in spelling and grammar checker and introduces Language Tool, a free plugin that can be downloaded from the Chrome Web Store to enhance the proofreading process. She shows how Language Tool can identify and correct errors that Google Docs might miss, making it a valuable tool for transcription work. She also provides a step-by-step guide on using the plugin and emphasizes the importance of a final manual check before submission.

15:07

🌐 Multilingual Support and Additional Tips for Transcription

The final paragraph showcases the multilingual capabilities of Google Docs' voice typing feature, as Jennifer demonstrates its use in Spanish. She confirms that the feature works for other languages, which could be beneficial for multilingual transcription tasks. She concludes the tutorial by inviting viewers to ask questions, like the video, and subscribe to her channel for more English improvement tips, and thanks them for watching.

Mindmap

Keywords

💡Google Docs

Google Docs is a free, web-based document editor and word processor that allows users to create, edit, and store documents online. In the context of the video, it is used as a tool for transcriptionists to transcribe audio files by utilizing its voice-to-text feature. This helps in making the transcription process faster and more efficient, as demonstrated by the video creator who shows how to use Google Docs for this purpose.

💡Transcriptionist

A transcriptionist is a professional who converts spoken language into written form. In the video, the term is used to refer to individuals who make money by transcribing audio files. The video aims to help transcriptionists by teaching them how to use Google Docs' voice-to-text feature to speed up their work, thereby increasing their earnings.

💡Voice to Text

Voice to text is a technology that enables the conversion of spoken language into written text. The video tutorial specifically showcases the built-in voice-to-text feature of Google Docs. This feature is crucial for transcriptionists as it allows them to dictate their transcriptions instead of typing, which can save time and effort, especially for those who type slowly or have difficulty with typing.

💡Gmail Account

A Gmail account is an email account provided by Google. The video mentions that to use Google Docs, which is free, one must have a Gmail account. This account is necessary for accessing Google's suite of services, including Docs, and is used as a login credential for these services.

💡Transcribe

To transcribe means to convert spoken language into written form. In the script, the process of transcribing involves using Google Docs' voice-to-text feature to create written content from audio files. The video demonstrates how this can be done more efficiently than traditional typing.

💡Microphone

A microphone is a device used to capture sound. In the context of the video, selecting the right microphone is emphasized as an important step for accurate voice-to-text transcription in Google Docs. An external microphone is recommended for better audio quality, which in turn improves the transcription accuracy.

💡Spelling and Grammar Checker

The spelling and grammar checker is a feature in Google Docs that identifies and suggests corrections for spelling and grammatical errors. The video script mentions using this tool to proofread the transcribed text for accuracy after using the voice-to-text feature.

💡Language Tool

Language Tool is a writing tool that checks for grammar, spelling, and style issues in text. The video recommends using the Language Tool plugin, which can be downloaded for free, to enhance the proofreading process beyond Google Docs' built-in capabilities. It helps in catching more errors and improving the quality of the transcription.

💡Proofreading

Proofreading is the process of reading through written text to detect and correct errors. In the video, proofreading is an essential step after transcribing with Google Docs' voice-to-text feature. It ensures that the transcribed text is accurate and free from errors before submission.

💡External Microphone

An external microphone is a separate device used to capture sound that is not built into a computer or other device. The video suggests using an external microphone for better sound quality when using Google Docs' voice-to-text feature, which can lead to more accurate transcriptions.

💡Transcription Platforms

Transcription platforms refer to online services or websites where transcriptionists can find work and submit their transcriptions. Examples mentioned in the video include 'scrubby', 'rev transcription', and 'transcribe me'. These platforms utilize the transcriptions for various purposes, and the video's transcription techniques can be applied to work submitted to these platforms.

Highlights

Introduction to Jennifer Marie VO's channel focusing on online money-making strategies and tools.

Emphasis on transcriptionist tools to increase money-making efficiency.

Tutorial on using Google Docs for transcription with its free voice to text feature.

Requirement of Google Chrome browser for accessing the voice typing feature.

Instructions for logging into Gmail and starting a new Google Docs file.

Advantages of using an external microphone for voice typing.

Steps to select the correct microphone on Windows for optimal voice typing.

Accessing voice typing feature through Google Docs' Tools menu.

Demonstration of voice typing with a fairy tale at different speaking speeds.

Importance of speaking at a slower pace for better voice to text accuracy.

Use of underlined words for identifying potential errors in transcription.

Manual correction of errors and the need for adding punctuation.

Utilization of Google Docs' spelling and grammar checker.

Limitations of the built-in spelling and grammar checker highlighted.

Introduction of LanguageTool Plus plugin for improved error detection.

Comparison between Google Docs' built-in tool and LanguageTool Plus plugin.

Three-step transcription process using voice typing, LanguageTool, and manual review.

Suggestion for individuals with lower typing speeds to use voice typing.

Capability of voice typing in multiple languages, demonstrated with Spanish.

Encouragement for viewers to ask questions and subscribe for more tutorials.

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