TurboScribe Transcripts Tab

iMedXinc
29 Dec 201104:51

TLDRThe video provides an overview of the TurboScribe Transcripts Tab, a feature-rich tool for managing and accessing dictations. Users can launch the application and log in securely, with IT support for firewall issues. The interface presents transcripts and letters in separate panels, with customizable column headers and filters for date range, patient name, and advanced search options. The program allows for document editing in MS Word, saving changes, and offers various filters and action buttons for workflow efficiency. The action buttons enable validation, printing, exporting, saving, and archiving, with an audit trail for accountability. The video concludes by emphasizing the program's flexibility and customization to suit various office workflows.

Takeaways

  • 🖥️ To access TurboScribe, launch the application by double-clicking its icon and log in with your user ID and password.
  • 🔒 If you have internet security measures like a firewall, the IT team can assist with programming your proxy IP address into TurboScribe.
  • 📑 The transcripts tab contains all completed dictations and is accessible through a tab in the application.
  • 📊 Reports are displayed in two panels; the top for transcripts and the bottom for letters or correspondence.
  • 📝 You can customize the default view by changing preferences to see different patient demographic information and column headers.
  • 🔍 Filtering options include date range, patient last name, advanced search by various criteria, and status of the reports.
  • 📚 Open a report by clicking on the patient demographic information, and it will open in a fully editable MS Word document.
  • 💾 Ensure to save changes in Word to update the document on TurboScribe's servers for the most recent version.
  • 🖨️ Use action buttons for tasks like printing, validating, exporting, saving, and archiving to maintain an audit trail.
  • ✅ The 'Validate' button indicates a document has been processed and can trigger other events like printing or faxing.
  • 🗂️ Archiving documents removes them from the main view but keeps them searchable within the system.

Q & A

  • How do I access the TurboScribe application?

    -To access TurboScribe, double-click on the Imetix icon on your desktop to launch the dashboard, then double-click on the TurboScribe icon to launch the application.

  • What information is required to establish a connection with TurboScribe?

    -You will need to enter your user ID and password to make a digitally secure connection to the central servers and access the TurboScribe program.

  • How can I deal with firewall or other internet securities that might prevent me from using TurboScribe?

    -If you are behind a firewall or have other internet securities, the IT team can work with you to program your proxy IP address into the TurboScribe program.

  • What happens if I want to be directed to the Transcripts tab upon login?

    -The IT team can set up your login to take you directly to the Transcripts tab, or you can manually click on the tab once the program is launched.

  • How are the reports organized in the TurboScribe Transcripts tab?

    -Reports show up in two different panels; the top panel displays transcripts, and the bottom panel displays letters or correspondence.

  • Can I customize the column headers in the default view of the reports?

    -Yes, you can customize what column headers you see in your default view by changing your preferences in TurboScribe.

  • What is the purpose of the 'Validate' button in TurboScribe?

    -The 'Validate' button indicates that a document has been processed through the TurboScribe system and can also be set up to trigger other events such as printing, faxing, and uploading to an EMR system.

  • How can I filter documents in TurboScribe based on a specific date range?

    -You can use the date range filter by entering your 'to' and 'from' dates, similar to booking a hotel room online, and the system will display all available documents during that period.

  • What is the function of the 'Advanced Search' feature in TurboScribe?

    -The 'Advanced Search' feature allows you to search by patient first name, last name, or medical record number. You can also use detailed search options to filter by date range and specific doctor's reports.

  • How can I print multiple documents in TurboScribe?

    -You can use the status filter to show reports that are not printed, select all documents, and then click the print button to print all of the documents to your default printer.

  • What does the 'Save' button do in TurboScribe?

    -The 'Save' button allows you to save documents out of TurboScribe to any location on your local computer or network that you have access to.

  • How does the 'Archive' feature work in TurboScribe?

    -The 'Archive' feature allows you to archive documents, which are still searchable within the system but are not visible in the main view.

Outlines

00:00

🖥️ Turboscribe Access and Dashboard Overview

This paragraph introduces the Turboscribe program, detailing the steps to access it from the Imetix icon on the desktop. It explains the initial login process requiring a user ID and password for a secure connection to central servers. The paragraph also mentions assistance from the IT team for users behind firewalls and the customizable interface of Turboscribe, including the transcripts and letters panels. It describes how to customize view preferences, such as column headers, and how to open and edit documents in MS Word. The video script also covers various filtering options available in Turboscribe, including date range, patient last name, and advanced search filters.

📚 Document Management and Workflow in Turboscribe

The second paragraph delves into document management within Turboscribe, highlighting the status filter and action buttons that facilitate a typical office workflow. It describes how to use the 'Select All' feature and print buttons to manage documents, emphasizing the importance of action buttons for creating an audit trail. The paragraph outlines the functions of the 'Validate', 'Print', 'Save', 'Fax', and 'Archive' buttons, explaining their roles in processing documents and maintaining a record of actions taken within the system. It also touches on the audit trail for printing and faxing, ensuring transparency and accountability in document handling.

Mindmap

Keywords

💡TurboScribe

TurboScribe is the main subject of the video, which appears to be a software application designed to manage medical transcriptions. It is used to access, edit, and organize medical documents such as transcripts and letters. The video provides a tutorial on how to use the application, including launching it, accessing the transcripts tab, and utilizing various features for document management.

💡Transcripts Tab

The 'Transcripts Tab' is a specific section within the TurboScribe application where completed dictations are stored and can be accessed. It is a key feature highlighted in the video, showing how users can view and manage their medical transcription documents. The script mentions that this tab is where all the completed dictations are housed within the TurboScribe system.

💡IMETIX Icon

The 'IMETIX Icon' is a desktop shortcut for launching the TurboScribe application. It is the starting point for users to access the dashboard and subsequently the TurboScribe program. The video instructs viewers to double-click on this icon to begin using the software.

💡User ID and Password

In the context of the video, 'User ID and Password' are the credentials required to log into the TurboScribe application and establish a secure connection to the central servers. This is a standard security measure to ensure that only authorized users can access the program and its features.

💡Firewall

A 'Firewall' is a security system that controls the incoming and outgoing network traffic based on predetermined security rules. The video mentions that if a user is behind a firewall or other internet securities, the IT team can assist in programming the proxy IP address into the TurboScribe program to ensure access.

💡Patient Demographic Information

This refers to the data about patients that is displayed in the TurboScribe application, even before the documents are opened. The script mentions that this information is visible and can be used to customize the default view by changing preferences, which aids in the organization and accessibility of patient-related documents.

💡Action Buttons

The 'Action Buttons' in TurboScribe are tools that allow users to perform various actions on the documents, such as validating, printing, exporting, saving, and archiving. The video emphasizes the importance of using these buttons to maintain an audit trail of actions taken on documents within the system.

💡Validate

In the context of the video, 'Validate' is an action button in TurboScribe that indicates a document has been processed through the system. It can also trigger other events like printing, faxing, and uploading to an EMR system. The script explains that validating a document helps in maintaining a record of its processing status.

💡Print

The 'Print' action in TurboScribe allows users to print documents to their default printer. The video script describes that there is a full audit trail for printing history, including details like the user who printed the document, the date and time, the document version, and the printer's network name.

💡Archive

Archiving in TurboScribe is a feature that allows users to store documents in a way that they are not visible in the main view but can still be searched for within the system. The script mentions that archiving helps in managing the documents efficiently without losing access to them.

💡Audit Trail

An 'Audit Trail' in the TurboScribe application refers to a record of all actions performed on the documents, such as printing and faxing. The video emphasizes the importance of the audit trail for accountability and tracking the history of document management within the system.

Highlights

Access TurboScribe by double-clicking the Imetix icon on your desktop.

Enter your user ID and password for a secure connection to TurboScribe.

If behind a firewall, the IT team can assist with programming your proxy IP address.

Transcripts are housed in the Transcripts tab of the TurboScribe system.

Reports appear in two panels: one for transcripts and one for letters.

Customize your default view by changing preferences and column order.

Open a report by clicking on patient demographic information.

Documents open in MS Word and are fully editable.

Save changes in Word to update the document on the TurboScribe servers.

Filter documents by date range, similar to booking a hotel room.

Search by patient last name to narrow down reports.

Use advanced search for more detailed filtering options.

Filter reports based on their status in the system.

Use status filters in conjunction with action buttons for workflow efficiency.

Action buttons allow for validation, printing, exporting, saving, and archiving documents.

Validation indicates a document has been processed through the system.

Print documents with an icon to notify and log the printing history.

Save documents to your local computer or network using the save button.

Manually fax documents via the TurboScribe program.

Archive documents to hide them from the main view but keep them searchable.

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