How to Transcribe Audio to Text in Microsoft Word
TLDRIn this informative video, Kevin introduces the new 'Transcribe' feature in Microsoft Word Online, which allows users to convert pre-recorded audio files into text. This feature is particularly useful for transcribing interviews or lectures and can identify different speakers in the conversation. However, it is currently only available in English and requires a premium Microsoft 365 subscription. To use it, one must log into Word Online, upload an audio file, or start a new recording directly within the platform. The transcribed text can be edited for accuracy and easily integrated into a Word document. The video also demonstrates how to edit speaker labels and timestamps for a more personalized and accurate transcription. The feature is set to enhance the efficiency of converting spoken content into written form and is expected to expand to other languages in the future.
Takeaways
- ๐ **Transcribe Feature in Word Online**: Microsoft Word online introduces a new feature that allows transcribing pre-recorded audio into text.
- ๐ค **Different from Dictation**: While dictation converts speech to text in real-time, the transcribe feature works with pre-recorded audio files.
- ๐ฑ **Use Cases**: Ideal for transcribing interviews or lectures recorded on a phone, which can then be uploaded to Word online for transcription.
- ๐ก **Identifies Multiple Speakers**: The transcribe feature can identify and differentiate between various speakers in an audio conversation.
- ๐ป **Word Online Requirement**: The feature is currently only available in Word online and will be coming to the desktop app soon.
- ๐ **Premium Account Needed**: To use transcribe, a premium Microsoft 365 account is required, which may be available through work or school, or via a consumer subscription.
- ๐ **Accessing Word Online**: Users can access Word online by signing in at office.com and navigating to the Word start page.
- ๐ **File Upload Process**: To transcribe an audio file, it must first be uploaded to Word online, where it will be processed and transcribed.
- ๐ฃ๏ธ **Currently English Only**: The transcribe feature is currently available in English, with support for other languages coming soon.
- โฏ๏ธ **Playback Controls**: Once transcribed, users have playback controls to listen to the audio, adjust speed, and volume.
- ๐๏ธ **Editable Transcript**: Transcripts can be edited directly within Word online for any inaccuracies, and speaker names can be customized for clarity.
- ๐ **Integration with OneDrive**: Transcribed audio files are uploaded to OneDrive, providing a record and history of the transcribed content.
Q & A
What is the main difference between the 'dictate' and 'transcribe' features in Microsoft Word?
-The 'dictate' feature allows you to speak in real-time and have your speech converted into text instantly, while the 'transcribe' feature lets you upload a pre-recorded audio file, which Word online will then transcribe into text.
Is the 'transcribe' feature available in all versions of Microsoft Word?
-No, the 'transcribe' feature is currently only available in Word online and is planned to come to the desktop app in the future.
What kind of accounts are required to use the 'transcribe' feature in Microsoft Word?
-A premium Microsoft 365 account is needed to use the 'transcribe' feature. If you have a consumer account, you must have an active subscription.
How can I access Word online to use the 'transcribe' feature?
-To access Word online, go to office.com, sign in, and then click on Word to either open an existing document or start a new blank document.
What types of audio files are supported for uploading in the 'transcribe' feature?
-The 'transcribe' feature supports standard audio files such as MP3 and WAV.
Is the 'transcribe' feature available in multiple languages?
-At the time of the video, the 'transcribe' feature is only available in English, but it is expected to be introduced in other languages soon.
How does Word online handle multiple speakers in an audio file during transcription?
-Word online identifies different speakers in the audio file and groups the transcription by each speaker, allowing for easier identification of who is speaking at any given time.
Can I edit the transcription if there are any mistakes?
-Yes, you can edit the transcription by clicking on the edit icon next to the speaker's name or the timestamp, making corrections as needed.
What happens to the audio file after it is transcribed in Word online?
-After transcription, a copy of the audio file is uploaded to OneDrive, allowing you to have a record and history of the audio files that have been transcribed.
How can I incorporate the transcribed text into my Word document?
-You can either select specific snippets of the transcribed text and add them to your document using the plus icon, or you can add the entire transcription by clicking on 'add all to document'.
What additional feature does the 'transcribe' pane offer besides uploading audio files?
-The 'transcribe' pane also offers a 'start recording' option, allowing you to record audio directly within Word online and then transcribe it.
Outlines
๐ Introduction to Word Online's Transcribe Feature
Kevin introduces a new feature in Word Online called 'transcribe,' which allows users to upload pre-recorded audio files for transcription into text. This is different from the 'dictate' function, which transcribes speech in real-time. The transcribe feature is particularly useful for converting interviews or lectures into text. However, it is currently only available in Word Online and requires a premium Microsoft 365 subscription. Kevin guides viewers through the process of accessing Word Online, starting a new document, and finding the transcribe option within the 'dictate' menu. He also demonstrates the difference between real-time dictation and uploading a pre-recorded audio file for transcription.
๐ค Exploring the Transcribe Feature's Capabilities
Kevin demonstrates the process of using the transcribe feature in Word Online. He explains how to upload an audio file and shows the types of files supported. He notes that the feature is currently only available in English but will support other languages soon. After uploading an audio file, Word Online transcribes the audio and identifies different speakers, even allowing users to rename them for clarity. The transcribed text can be edited directly within the Word document, and users can choose to insert individual sections or the entire transcription into their document. Kevin also highlights the ability to start a new recording directly within Word Online, which can be paused and resumed, and then transcribed. He concludes by showing how Word Online organizes transcribed files in a new OneDrive folder.
Mindmap
Keywords
๐กTranscribe
๐กMicrosoft Word
๐กDictation
๐กWord Online
๐กPremium Microsoft 365 Account
๐กOneDrive
๐กAudio File
๐กSpeaker Identification
๐กEdit
๐กTimestamp
๐กStart Recording
Highlights
Microsoft Word online introduces a new feature called 'transcribe'.
Transcribe allows users to upload pre-recorded audio and get a transcription of the conversation.
The feature can identify different speakers in the audio file.
Transcribe is only available in Word online and will be coming to the desktop app soon.
A premium Microsoft 365 account is required to use the transcribe feature.
To access transcribe, log into Word online via office.com and select Word.
Transcribe is located in the home tab under the dictate option.
Dictate vs. Transcribe: Dictate converts speech to text in real-time, while Transcribe uses pre-recorded audio.
Supported audio file formats for transcribe include MP3 and WAV.
The transcribe feature is currently only available in English, with more languages coming soon.
Users can upload an audio file or start recording directly in Word online.
Transcribed audio files are saved to OneDrive for future reference.
Transcribe provides playback controls to listen to the audio and adjust playback speed.
The transcription identifies different speakers and allows users to edit speaker names.
Users can edit the transcription text directly within Word online.
Transcribed text can be added to the Word document as individual sections or the entire transcript.
The 'start recording' option allows users to record audio while simultaneously working on their document.
Word online creates a 'Transcribed files' folder in OneDrive for storing audio recordings and transcriptions.
The transcribe feature simplifies converting interviews or lectures into text for faster review.
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